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Version 1.2 to 2.5 Upgrade Instructions
To get to the UPGRADE MENU:
  1. Download the 1.2 to 2.5 Upgrade file from the MinistryWare Website and Save the File to your computer in a location where you can easily find and run it.
  2. Double-click on 12to25Upgrade.exe.
  1. Files will be automatically unzipped and written to correct locations on your system.
  2. Upgrade Menu will be Displayed
To Install MinistryWare Version 2.5:
  1. From the UPGRADE MENU click on the Upgrade button.
  2. Follow the on screen instruction to install MinistryWare 2.5 on to your computer. YOU MUST ALREADY HAVE A COPY OF MINISTRYWARE 1.2 INSTALLED AND REGISTERED BEFORE YOU BEGIN.
  1. Go to C:\Program Files\Disciple Software\MinistryWare\DataConversion folder
  2. Click on Icon Named "UPGRADE" to restart the Upgrade Menu to register and convert data
To Register MinistryWare 2.5:
  1. From the UPGRADE MENU click on the Register button.
To Convert your MinistryWare 1.2 Data into MinistryWare 2.5:
  1. From the UPGRADE MENU click on the Convert button.
  2. When you are asked if you would like to convert you data click on the Yes button.
  3. When the database details screen comes up you should use the Browse button to locate the MinistryWare 1.2 database file that you are converting. This file should be located in the MinistryWare 1.2 folder. If you installed it with the default options then this file should be located at C:\Program Files\MinistryWare\cacs.mdb.
  4. Set the Options to indicate what you want to convert.
  5. If you chose to convert Membership Records then you will be given the chance to ignore any records that you do not wish to convert such as members used to represent loose cash or beginning balances. These functions are now handled by MinistryWare. Simply uncheck any member which you do not need to convert.
  6. If you chose to convert Membership Records then you will be asked how to group your records. The conversion program can automatically group your members according to their last names (You will be given a chance to correct any mistakes). Or, it can not group them at all and let you do it all yourself. Or finally, you can tell the program to do no grouping and each member will be added with no family association.
  7. If you chose to convert Membership Records then you will now be given a chance to build or modify your families. The box on the left is your families and the box on the right is all of the members that are not part of a family.

    • To add a new family click the Add Family button and then type in the name of the new family.
    • To remove a family highlight the family name in the box on the left and then click the Remove family button.
    • To add a member to a family click on the family in the box on the left. Then click on the member in the box on the right. Then click the Add Member button.
    • To remove a member from a family click on the member in the box on the left. Then click the Remove Member button.
    • To change a members family descriptor click on that member in the box on the left and then click the Change Family Description button.


  8. You data will be converted and stored in the new program. You will see progress bars that indicate the status of each task as it is executed.
To Reprint your MinistryWare 2.5 Confirmation Letter:
  1. From the UPGRADE MENU click on the Reprint button.


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